The guest list has to be finalized first and accordingly the wedding invitation cards should be ordered. People do not maintain this and order more or less invitation cards than requirement most of the time. Guests who could be combined invited in a single card have to be listed and invited in a bunch. The cards have to be ordered within time and mailed to the guests within time so that they get sufficient time to prepare themselves for the wedding. The stamp age expenses should be sorted properly with the weight of the card.
The menu of the wedding has to be determined keeping in mind the theme of the wedding. The food has to be ordered for the guest in sufficient quantity. This is a huge responsibility has to be executed by an elderly person. The guest list has people of all the ages. The menu and the quantity of the food have to be decided properly.
The decoration is the most essential part of wedding that has to be completed within time to avoid any problems. Once the venue is decided, the planner should visit the place and make measurements and calculations according to the wedding theme. It takes much of a time to decorate the venue to reach its ultimate look, so careful precautions should be taken for the availability of decorating stuffs.
The date, time or venue of the wedding if changed due to any reason or emergency then make sure to inform the guests about it on a priority basis.
5. Change in theme:
Avoid changing the wedding theme in the last minute as it will incur heavy loss. Everything from decor to wedding colours needs to be done from the beginning. The best thing here would be to select the wedding theme after talking with your fiancée. In case, you have changed the theme due to some unavoidable circumstances then make sure to inform your guests immediately so they can come prepared for the event accordingly.
Proper arrangement of travel, stay and accommodation of the guests should be made. Assign job of picking up and transferring the guests from airport or railway station to some of your friends. It would be wonderful if you can keep a car outside the hotel for them to go for sightseeing or shopping. They will surely appreciate this gesture.